Smartsheet pricing: what each plan costs per member, and what it leaves out.
Smartsheet charges per member: Pro at $9 and Business at $19 USD a member a month billed yearly, or $12 and $24 billed monthly, with Enterprise and Advanced Work Management on custom quotes. Time tracking and timesheet approvals sit in the separate Resource Management add-on. If your team bills clients for its hours, Keito adds rates, approvals, and invoices at a flat workspace price.
Quick answer
Smartsheet Pro costs $9 USD per member a month billed yearly, or $12 billed monthly, for 1 to 10 members. Business costs $19 per member a month billed yearly, or $24 monthly, with a 3-member minimum. Enterprise (10+ members) and Advanced Work Management are custom-priced. Contributors are free on every plan, and there is a 30-day free trial with no credit card. Time tracking, timesheet approvals, and bill rates come from the Resource Management add-on on Business and above, and Smartsheet does not invoice clients; Keito Pro adds those for $49 USD a month per workspace.
Keito Pro and Business are priced per workspace, so adding a consultant, reviewer, or finance user does not add a per-member charge
Rates and approvals
Per-member billing rates and timesheet approvals are included on Keito Pro, with no separate add-on to quote
Invoicing included
Invoicing is on every paid Keito plan, and Pro and Business build invoices from approved hours, instead of a time export rebuilt in an accounting tool
app.keito.ai / approved-hours
Illustrative approval queue
Example consulting firm
Illustrative billing period
Ready to invoice
Entries approved
236
Client projects
14
Team members
18
Hours logged by client and project
Each entry tied to a client, project, task, and billable status
Example
Approved at each person’s billing rate
A reviewer approves timesheets before they reach an invoice
Example
Invoice and client report from approved time
Stripe payment link on the invoice, copied to QuickBooks Online or Xero on Business
Example
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Built around the work before the invoice
Most people searching for Smartsheet pricing want to know which plan fits their team and what it will cost as more people need to edit. Smartsheet prices by member: everyone who creates or edits sheets is a paid member, while Contributors who view, comment, and submit forms are free. The bigger cost questions sit around the plans: the Pro plan caps at 10 members, Business has a 3-member minimum, and time tracking needs the Resource Management add-on. For teams that bill by the hour, there is one more question Smartsheet leaves to another system: how approved hours become a client invoice. Keito answers that part, alongside Smartsheet or instead of Resource Management time tracking.
Set up clients, projects, and rates
Create the clients, projects, and tasks you bill against, with per-member billing rates and project budgets by total hours, total fees, task, or person. Teams that keep Smartsheet carry on planning there; a client and project list exported from Smartsheet can seed Keito.
Capture hours with context
Run a timer in the web app, the Mac, Windows, or iOS app, or the Chrome extension. Review Outlook or Google Calendar events before they become entries, track time from Slack, and let AI assistants such as Claude Desktop or ChatGPT log time through Keito’s hosted MCP connector.
Approve, then invoice
On Pro and Business, timekeepers submit timesheets and a reviewer approves them at each person’s billing rate. By default, Keito invoices include only approved billable time and expenses; invoices can be paid through Stripe and, on Business, copied to QuickBooks Online or Xero.
02
Smartsheet plans vs Keito
Smartsheet prices every editor. Keito prices the billing workspace.
Smartsheet’s pricing page lists four plans. Pro is $9 per member a month billed yearly, or $12 monthly, for 1 to 10 members, with unlimited free Contributors, Gantt, table, board, and calendar views, 20 GB of storage, and 250 automations a month; Smartsheet notes it is only available to new customers. Business is $19 per member a month billed yearly, or $24 monthly, with a 3-member minimum, and adds unlimited free Guests, timeline view, workload tracking, admin controls, unlimited automations, and 1 TB of storage. Enterprise starts at 10 members on custom pricing and adds portfolios, scenario planning, SAML single sign-on, and unlimited storage. Advanced Work Management is custom-priced and adds Control Center, Dynamic View, Data Shuttle, connectors, and premium support. Resource Management, which holds time tracking, timesheet approvals, and bill rates, is an add-on for Business and above with no price on the pricing page. Every plan starts with a 30-day free trial without a credit card. Smartsheet is a work-management platform first. Keito’s case is narrower: reviewed billable hours and the client invoice built from them.
Choose Smartsheet for project plans, portfolios, automated workflows, dashboards, and resource scheduling across many teams
Check the plan you really need: Pro stops at 10 members, workload tracking starts on Business, and time tracking needs the Resource Management add-on
Add Keito when hours need a billing rate, an approval, and an invoice, whether you keep Smartsheet for planning or not
Workflow fit
Pricing model
Keito keeps Smartsheet pricing connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Smartsheet for project plans, portfolios, automated workflows, dashboards, and resource scheduling across many teams
Check the plan you really need: Pro stops at 10 members, workload tracking starts on Business, and time tracking needs the Resource Management add-on
Add Keito when hours need a billing rate, an approval, and an invoice, whether you keep Smartsheet for planning or not
03
What Keito adds to Smartsheet pricing
Billing rates and approvals without a per-member add-on
In Smartsheet, timesheets, approvals, and bill rates live in the Resource Management add-on, which sits on top of per-member Business or Enterprise pricing. Keito Pro, at $49 USD/month or $470 USD/year per workspace with unlimited licensed users, includes per-member billing rates, timesheet and expense approvals, and project budgets.
No per-user fees on Pro or Business
Per-member billing rates
Budgets by total hours, total fees, task, or person
Invoices built from approved time
Smartsheet leaves the client invoice to an accounting tool. Keito builds estimates, invoices, and recurring invoices on every paid plan, limits invoices to approved hours on Pro and Business, accepts Stripe payments, and copies invoices to QuickBooks Online or Xero on Business, so clients only see reviewed time.
Only approved billable time and expenses by default
Client-ready reports by project and task
Stripe payments on Solo, Pro, and Business
Works alongside Smartsheet
Keito claims no native Smartsheet integration. Teams keep plans, sheets, and resource schedules in Smartsheet and run billable time, approvals, and invoices in Keito, starting from a client and project list exported from Smartsheet where it helps.
Plans and portfolios stay in Smartsheet
Billable hours, approvals, and invoices in Keito
Prove it over one billing period before changing anything
04
Compare the workflow
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
AreaKeitoTypical setup
Pricing model
Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace, with no per-user fees.
Smartsheet: Pro $9 and Business $19 per member a month billed yearly ($12 and $24 monthly); Enterprise and Advanced Work Management on custom quotes.
User limits
Unlimited licensed users on Pro and Business.
Pro 1 to 10 members; Business 3-member minimum; Enterprise 10+ members. Contributors are free on every plan, Guests from Business.
Time tracking and approvals
Timers, manual entries, calendar imports, and AI-assistant logging on every plan, with timesheet approvals and billing rates on Pro and Business.
Time tracking, timesheet approvals, and bill rates come from the Resource Management add-on on Business and above, priced through sales.
Invoicing from time
Estimates, invoices, and recurring invoices on every paid plan, with Stripe payments; timesheet approvals before invoicing on Pro and Business.
No client invoicing is listed on Smartsheet’s pricing page.
Trial
14-day free trial on Solo and Pro (card required, cancel any time).
Smartsheet lists Pro at $9 USD per member a month billed yearly, or $12 billed monthly, for 1 to 10 members, and Business at $19 per member a month billed yearly, or $24 monthly, with a 3-member minimum. Enterprise, for 10 or more members, and Advanced Work Management are custom-priced through sales. Only members who create or edit are paid; Contributors are free.
Is Smartsheet free?
Smartsheet’s pricing page lists no free plan. It offers a 30-day free trial without a credit card, and every plan includes unlimited free Contributors, who can view, comment, upload attachments, respond to update requests, and submit forms. Business and above also include unlimited free Guests, people outside your organisation’s domains who can edit and comment.
What is the difference between Smartsheet Pro and Business?
Pro, at $9 per member a month billed yearly, suits up to 10 members and includes Gantt, table, board, and calendar views, 20 GB of storage, and 250 automations a month. Business, at $19 billed yearly, needs at least 3 members and adds timeline view, workload tracking, free Guests, admin controls, unlimited automations, and 1 TB of storage. Smartsheet says Pro is only available to new customers.
Does Smartsheet include time tracking?
Not in the core plans. Business and above include workload tracking to see who is available, but time tracking, timesheet approvals, and bill rates come from Resource Management, an add-on for Business, Enterprise, and Advanced Work Management that is priced through sales. Smartsheet’s pricing page lists no client invoicing.
How does Smartsheet pricing compare with Keito for a 10-person team?
Ten members on Smartsheet Business cost $190 USD a month billed yearly, or $240 billed monthly, before any Resource Management add-on for time tracking. Keito Pro is $49 USD a month, or $470 USD a year, for the whole workspace with timesheet approvals, per-member billing rates, and invoicing from approved hours. Many teams use both, since Keito does not replace Smartsheet’s plans, sheets, or resource scheduling.
How does Keito turn approved hours into invoices and client reports?
Each approved entry carries the client, project, task, person, duration, notes, billable status, and billing rate. By default, Keito invoices include only approved billable time and expenses. Keito builds invoices, estimates, and recurring invoices from them, accepts Stripe payments, and produces time and budget reports by client and project; on Business, invoices can be copied to QuickBooks Online or Xero.
03
Start solo.Add people when you need them.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
Free
No card required
For one person getting started: Solo’s core features for 2 active clients and 2 active projects, invoicing the work you track.
Solo, Pro, and Business can use API keys for agent workflows.
Exports on every plan
Solo, Pro, and Business include standard CSV and Excel data export.
Build a cleaner billing record for agencies, consultancies, pmos, and professional services teams comparing smartsheet plans, and smartsheet teams who need billable hours approved and invoiced without paying per member for it.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
